RM-02 Jan 5 2024

From WIKI FOSSCELL NITC

Minutes of SAC RM-02 (05/01/2024)

The 1st SAC RM meeting of the year was convened on 6th November 2023, from 6:00 pm to 8:30 pm IST. The minutes are as follows:

The meeting started off with an explanation of the importance of the code of procedure and the councillors were requested to convey the same to their peers. Due to the delay in obtaining permission for the SAC room from DSW, the office duties of the councillors will be announced at a later date. A sub-committee for animal welfare was formed, anyone who wishes to be a part of the committee can send an email to Students Affairs Council NITC.

  • To record the meetings between students and the admin
    • It was understood that recording the meetings wouldn't be a suitable solution so it was decided that the Branch representative or the Class representative could accompany the student if the student is unwilling to attend the meeting with admin alone. The Branch/Class representative should take note of any mishappenings and should report to SAC.
  • To record the meetings between the SAC EC and DSW
    • The minutes of the meetings between DSW and SAC EC  are properly kept.
  • Election rules and the role of international students.
    • The election rules for the upcoming SAC EC elections are yet to be finalised.
    • A proposal to introduce a separate councillor post for international students was put forth and it was decided that a final decision on the matter would be made after a poll during the next SAC RM.
  • Stipend and TA Distribution Issue
    • Talks with the administration are ongoing to resolve the issues faced
    • For further clarification on the matter please contact P G Academic Secretary
  • Placement Section in the SAC app
    • Information on companies visiting campus and other details are available in the placement section of the SAC app.
    • The SAC app can be downloaded by clicking here.
  • Talks will be held with the administration to use alternatives to card payment in the administrative block for various payments.
  • A debate regarding the animal welfare issue was made and it was decided that a meeting would be held between SAC and the Animal Welfare Club and the suggestions will be put forth in the upcoming SAC meeting for approval.
  • Night mess
    • Available in D hostel from 10th January
    • A and B hostel will open night mess during exam weeks, the talks about extension are in consideration.
  • Andhra mess
    • There will be an Andhra mess functioning in E mess, the quotation for the same will be called in soon.
  • The OAT food court won't be opened since it is supposed to be a convocation hall.
    • The institute properties are for the students and the students should have their say in having a canteen.
    • SAC needs to push forward with the demand of opening a canteen near OAT where quality food is served at a lower price.
  • Opening of MHB-1 gate
    • The director’s policy of minimising the number of entries.
  • For the geysers in MHB-2, a company's quotation was received and given for its quality check.
  • The Hostel Affairs Secretary Students Affairs Council has instructed the students to follow the code of procedures. For any hostel-related issues, it is recommended to contact the respective caretaker, hostel representative, mess secretary etc first.
  • Late-night placement exams
    • Students have elective classes which might extend till 7 pm
  • Regarding attendance condonation given by CCD, some faculties are already giving condonation,
  • reduction of credits from 160 to 151 is not possible as it needs an academic curriculum change, students can overload the subjects during the previous semesters to go for a 6-month internship during the final semester.
    • This issue has been resolved for the B23 admission with their new academic curriculum.
  • PG students pointed out that failing one core subject, they need to wait for one year to repeat the course.
    • It was already mentioned during admission itself that the core courses should be taken seriously.
  • The issues related to the theft of bicycles and vehicles from the institute parking area were discussed and it was decided that a meeting with the administration would be held to resolve the concerns.
  • No classrooms for M.tech 2nd year students
    • The P G Academic Secretary will talk with department heads to allow classrooms to be given for the same.
  • GSB pointed out the absence of many of the SAC councillors, and SAC EC members and the early departure of some of the members, as a solution to this issue the following suggestions were made:
    • In case any of the EC members are unable to attend the meeting, there should be at least one member from each of the Executive councils present for the SAC RM; the EC member can entrust any of his/her council members to attend the meeting on his/her behalf.

Things to be done by SAC EC

  1. Meeting with Animal Welfare Club to discuss and find solutions to the dog-related complaints received by SAC.
  2. Alternative payment methods in the admin block
  3. COOPS store on campus since D coops is shut down.
  4. Security cameras on campus and other key areas
  5. Talk with HODs to allow classrooms for M.tech 2nd-year students
  6. SAC will look into the possibility if there are any other alternative policies in the PG curriculum for backlog that are followed by any other NITs or IITs.
  7. COOPS in Archi building.
  8. Elections during this semester.
    1. dates will be confirmed only after the SAC constitution redrafting
With warm regards,

Kailas Nath

Speaker, SAC 2023-24’

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