Minutes Sports meeting - 25-9-2014 \

SPORTS GENERAL BODY MEETING

DATE: 25/9/2014

TIME: 4:30 P.M

MINUTES

Equipments/facilities requirements of teams:

The meeting decided that the captains would submit requests should be given regarding the requirements to the Dean (Students Welfare).

Request for permanent lighting system:

Has been given to the engineering department. This has not moved since July 2014. Dean(P&D) promised to look into this and ask EU to push this fast.

Procedure for purchase:

In all departments/ centers this is done through committee meetings. This meeting has not been convened for long in Physical education section yet. A meeting will be called next week and a joint decision will be taken and implemented with respect to the minutes of the previous meeting.

Sports council:

It is decided to form a sports council that will govern the coordination of sporting activities in NITC. Specifically the sports council will take decision on expenditure from the sports amenities fund, sports and games fund and the gymkhana account. Currently close to Rs. 25 Lakhs is in this account and if put into an interest gaining FD structure, the interest alone would be sufficient enough for undertaking the maintenance works required annually.

It was decided to have student representatives in sports council. The following structure is proposed by this meeting for the sports council:

The Registrar,
Dean(SW),
Dean(P&D),
Faculties – Physical Education section,
Two faculties from other departments,
One SAC member,
Two men' team captains,
Two women's team captains.

A request has to be given along with the minutes to the director for the formation of sports council. A statement justifying the need for sports council has to be submitted to the director along with the request.

As the cricket coach has resigned, a new coach can be appointed once a no dues of the previous coach is submitted to Dean(SW)
Additionally it was requested that some teams have not yet got a coach. Teams that need coach: badminton, tennis, kabaddi and hockey.
Handball team requested for a parallel court with hockey ground. They also requested for a goal post.
Physical Education dept. faculty suggested interlocking mat for badminton, tennis and kabaddi. This was kept as a long term objective by the meeting.
The meeting was informed that purchase of equipment for gymkhana is delayed because of complaints and protests. These equipments were described as 16 single station for separate muscle development. The meeting suggested to go ahead with special committee evaluation and purchase.
Table tennis team requested for a barricade in the auditorium.
The Faculty incharge of physical education dept. mentioned the attempt to convert the old post office into table tennis center. This was found to be a good idea by the meeting and supports this attempt.
Basketball team mentioned the following:

2^nd court is not finished properly.
only 3 lights are working out of 8.
The engineering department said that they cannot repair the lighting system since it was not installed by them. It has to be done by the physical education department.
Dean(P&D) suggested to get help to replace/move lights from other places and get electrical EU help for the same.

A sports calendar has to be made and dates for team selections has to be fixed.
A decision regarding annual sports day to be conducted during a weekend of monsoon semester was taken. This was because the meeting felt that there is no point of conducting a sports meet after inter-NIT.
Badminton team captain mentioned the issue of the slippery courts and suggested painting them with gum paints to avoid injuries and also the issue of roof height.
Cricket captain raised the issue of poor maintenance of cricket pitch and the reluctance of the workers to do maintenance work due to some payment issues. It was also mentioned that the cricket team is currently practicing on the concrete pitches. Half mat was requested. This is already available in the store and was promised to be given from practice.