FOSSMeet CheckList

From WIKI FOSSCELL NITC

These are the list of Items the organisers of FOSSMEET 24 expected to initiate so that upcoming FOSSMEETs can happen smoothly.

  • Documenting Video Stream Setup
  • Setting up a work management software to manage work being done. (Kanboard)

To the Secretary

  • Contact potential sponsors through faculties and alumni. Make sure to do this as early as possible
  • Prepare the promotion materials and make them available at various FOSS events.
  • Fix a date for FOSSMeet'24. Mostly, this will only be possible after the academic calender for the winter semester is released.
  • Get the permission for the event from the registrar, after getting the approval and signatures from the faculty coordinator and CSED HOD.
  • Keep multiple copies of the permission on hand.
  • Get permission from Hostel office to use the hostel common rooms and guest rooms. Preferable if MHB-2 is available. This is for students (common rooms), working professionals and some speakers.
  • Get permission for Guest House Rooms from estate office. Ask the faculty coordinator to forward your email to registrar. This is for some speakers and sponsors.
  • Get permission to use SSL, NSL and BDL from CSED.
  • Make sure the padwork and stage setup is ready at least 3 days before the event.
  • Procurement Items: T-shirts, Stickers, Kits, ID cards.

To the Treasurer

  • Keep track of the ledger from the beginning itself.
  • Make sure you update the ledger simultaneously whenever you do a transaction. Otherwise, there is a high chance that you will miss out on that in the future and hence won't be able to balance the sheets.
  • Make sure you have/will get the invoice/bill before making any payment. It may become nearly impossible to obtain it at a later point of time in most cases.
  • It is advised to upload/keep each invoice/bill in a cloud storage and link it to the corresponding transaction on time.
  • Make sure all the incomes are directly transferred to the club account so that you can use the bank statement as the voucher/bill in case you don't have one.
  • Last but not the least, be honest :).

Here are the suggested list of events that can be conducted by FOSSCell NITC so that the team get to know each other better and can figure out the how to work for FOSSMeet 25.

  • Friday Night Foss (atleast every 2 months)
  • GNU/Linux Install Fest
  • Wiki Sprints
  • GNU/Linux walk-through for absolute noobs
  • Git/Gimp/C Programming Workshop for beginners
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