Agenda RM 01 7/12/21 at 6 minutes

Minutes of SAC RM-01 (07/12/2021)

The 1st SAC meeting was conducted on 7th December 2021, from 6:00 pm to 8:00 pm IST. The recording can be viewed here. Below are the minutes of the meeting.

1. Announcements
   1. Introduction of SAC Constitution
      1. Councillors are requested to go through the Constitution
      2. Discrepancies regarding voting rights were cleared.
      3. Brief on the relation between EC and SAC
   2. Roles and responsibilities of Councilors
      1. Councillors were instructed to make groups with all members in the constituency.
      2. A telegram channel for GSB is under testing.
   3. Code of Procedure for submitting queries and grievances by the GSB
      1. Students are requested not to send mass mail to faculties.
      2. The detailed CoP for queries and grievances will be published by the next meeting.
      3. Councillors should raise the issues of the students in SAC group.
   4. Regarding the formation of Consultative, Finance and other sub-committees
      1. the committees below were introduced:
         1. Finance Committee
         2. Query/ Email Committee
         3. Social Media
         4. Registration
         5. Consultative Committee
         6. Constitution Drafting Committee

1. Reports of the Executives
   1. EC shall report on their current activities and plan of action for their tenure.
      1. GS & JS
      2. AAS
      3. RAS
      4. HAS
      5. SS
      6. CAS
      7. TAS
      8. SE
      9. ALAS
   2. Regarding formation of respective Councils
      1. General Secretary Council
      2. Cultural Council
      3. Technical Council
      4. Academic Council
      5. Research Affairs Council
      6. SS
         1. Student Representatives to the Sports Council
         2. Committees of Sports Activities (CSAs)
      7. HAS
         1. Student Representatives to the Hostel Management
         2. Hostel Affairs Committees (HAC)
      8. Alumni Affairs Council (subcommittee)
2. List of  Transactions discussed
   1. Stipend
      1. Release of M19 Stipend
         1. The problem was taken up to Dean Acad and the BoG; they are yet to respond.

1. AAS and RAS will take up the issue
2. HAS will inform them about the deposit credited

1. Release of stipend within 1st few days of every month
   1. Proposal for changing 20/20 window to 15/15 window needs to be discussed
   2. POC within each process to be found to know the status of the procedure

1. RecruitmentCampus Return,
   1. Discrepancies regarding campus return of Home Teams
      1. The CAS has taken up the issue and removed names front the list
      2. An official list of all the home teams to be mandated. New inductees are to be notified to the GSB via mail.
   2. Return of Non-final year UG students
      1. Issues with final year students to be addressed first,
      2. the B19 students were previously instructed to not give Calicut as their exam centre earlier. However, provisions can be made for them to return to campus after HAS gets permission from the Chief Warden
2. Permission for B.Tech girls to use facilities on campus,
   1. EC will take it up to the director in the coming week.
   2. CCC faculty needs to be contacted.
   3. Lighting to be fixed on the road towards the
      1. Recruitment for the electrician to be conducted,
      2. Academic area to be given priority while fixing
      3. Providing more security to students  

1. It was decided, the remaining transitions will be discussed in the next meeting. (tentative date 16/12/2021)

Warm Regards,

Sanath Santhosh

Speaker, Students Affairs Council