GBM-06-05-2016

MINUTES OF SAC GENERAL BODY MEETING

DATE – 06/05/2015(TUESDAY)

TIME – 5:45 PM to 6:30 PM

VENUE – CHANANKYA HALL

The meeting started off with presenting brief reports by all the secretaries in their respective domain.

General Secretary ( Sreejith M )
- Progress about the First year Lan Connection ( The Tender is floated )
- Water Cooler issue. (A request is given to the honourable Director to form a new system)
- LH Curfew extension ( After the protest it has been promised that letters will be sent to all the parents by the institute but still it has not been done )
- Events and festivals like Onam, Newyear, Holi are conducted in a peaceful manner without much complaints.
- The post of Alumni Affairs Secretary for the academic year 2015-’16 is formed as a nominated post. Many alumni activities like Alumni Induction Meet are taken up by SAC and the relationship with the alumni is improved.
Technical Affairs Secretary (Hanz M Antony)
- Tathva’15 , the technical fest of our college is conducted inspite of many shortcomings it was a huge success.
- Social Engineering Forum (SEF) is revived and the alumni are willing to fund the forum for the initial expenditure.
- Career Guidance Cell is forms with the help of Department Associations and Club Mathematica will be collecting all the information about the placements and make it available to the students.

Sports Secretary (Ravi Shankar G V)
- Inter NIT for Cricket and Basket Ball are held in our campus dueing the month of March’16 and it was a huge success.
- Request has been put up to the honourable Director for the allocation of new grounds to play Volley Ball
- Sports Day of the institute took place in April’16 and many students , faculty and staff to a part it.

Cultural Affairs Secretary ( Shyam Krishnan R)
- Cultural Calendar for the academic year 2015-’16 was formed with the events of all the clubs and associations , it should be continued forward to the coming years.
- Tata Crucible Quiz conducted in our campus for the first time was a success but had a drawback in terms of the turn out.
- Ragam’16 was conducted smoothly in spite of many issues and shortcomings.

Chief Student Editor (Jacob Tony)
- Institutes Magazine ( Vox Populi ) is released after a slight delay due to unavoidable circumstances.
- Anupama is selected as the Student editor for the academic Year 2016-’17.

Joint Secretary (Zeyana Anoob)
- Health Centre issue should be taken up by the interim SAC and should be properly channelized by them as early as possible.
- Wi-Fi is now set up at the Ladies hostel.
- Amenities Centre at the Ladies Hostel is also opened comprising of Xerox Shop, Beauty Parlor, Co-Operative stores etc.

Hostel Affairs Secretary (Durga Prasad)
- Dumping of waste from the institute is now shifted from the E-Hostel premises to Chemical Block surroundings.
- New Laundries are set up at MBA Hostel and G-Hostel.
- Hostel Courts are being repaired and they will also be lighted up before the next academic year starts.
- Night mess foe MBA Hostels is opened and is functioning properly.
- Token System to issue extras in all the messes would be issued to avoid confusion of the bills from next semester.
- First Aid boxes and Fire extinguishers are installed in all the hostels, equipment in all the FA boxes will be put up shortly by the Health Centre authorities.
- Geasers for all the hostels is tendered and will be put by next semester.
- E and F hostels will be closed for renovation and will be opened after work is completed.
Academic Affairs Secretary ( Tarun Tom )
- Supplementary Exams for the batches of B12 or earlier is sanctioned by the institute and the notice for the exams will be out shortly.
- Proper guide lines for the Industrial Visits are published and many of the Departments availed it during the current academic year.
- A request is given for the extension of the study room and the interim SAC should take it up , make sure that it is done.
- Questions are collected to change the process of Teacher Evaluation , will be submitted shortly to the Dean (Academics)
- Interim SAC should also take up the issue of buying a reader and writer for the smart ID cards which are issued during the current academic year.
- Question Bank website is updated.

Speaker ( Mathews K Tom ) and Deputy Speaker ( M Venkata Akhil) briefed about how transparent the current SAC is in publishing all the minutes and agendas on the SAC page, about the purchase of computer for SAC office and regarding the office Duties.
Speaker (Mathews K Tom) selected the interim SAC members for the academic year 2016-‘17
- Hanz M Antony B130557CE
- Gayathri K S B130271CS
- M S Surya Narayanan B130749ME
- Yedu Krishnan B130328CH
- Snehal K G B130612CE
- Anupama V A B130367CE

The members of the interim SAC are approved by the GBM without any objections.