WIKI FOSSCELL NITC

GBM-07-01-2016

MINUTES OF SAC GENERAL BODY MEETING

DATE – 07/01/2016(THURSDAY)

TIME – 5:15 PM to 7:00 PM

VENUE – CHANANKYA HALL

The meeting started off with introduction of  the new Students Welfare(SW) Dean Dr.G Unnikrishnan to all the representatives present.

  • The Budget of the annual cultural fest of the institute, Ragam’16 is presented by the Treasurer Suchith Chadran (4th Year ECE)
  • Copies of the Budget are circulated among all the SAC representatives

Shyamkrishnan R (CAS ) put the floor open for any queries regarding the budget .

  • Dr.Sajith A S (Associate Dean SW) questioned about the High Court order that was passed not permitting Pro Shows in educational instutions. Shyamkrishnan R (CAS) answered that permissions are taken from the honourable Director and Registrar regarding the same. He also mentioned that legal advices are also taken regarding the same and the order will not be a problem to conduct the Pro Shows.
  • M.Tech representative questioned that why should we spend a big amount on lights and sounds every year . CAS answered that having such big audio system by the institute is not feasible and he also said that quotation for an ordinary permanent public address system in the Auditorium, Chanakya and Aryabhatta are obtained and is submitted to the Dean (SW).
  • Mathews K Tom(Speaker) repeated if there are any more queries and the budget is finally approved by the General Body to pass the budget.
  • Sreejith M (GS) came up with the issue of approval of Alumni Affairs Secretary.
  • This post is formed to improve relations with Alumni and is nominated by the members of the SAC Executive Council.
  • Sreejith M (GS) proposed G B Koushik Ratan (F-Hostel Representative) for the same as he has been working for the same during the past few months and is approved by the SAC General body.
  • Durga Prasad (HAS) came up with the issue of provision of LAN Facility to first years.
  • Shyamkrishnan R (CAS) said that the proposal is submitted to the honourable Director and Sir has agreed to provide the Common Rooms of A and PG-I hostels with 5 or 6 Computers each and he also has granted the Administrative and Financial Sanction regarding the same.
  • He also informed the representatives that the letter is currently with the CNC for floating the quotation and the computers will be installed in the common rooms in one month.
  • The issue of updating of Question Bank is taken up by Tarun Tom (AAS)
  • He informed the representatives that a request is made to the Dean Academic to provide question papers of the exams to provide them through the Question Bank site maintained by the SAC.
  • He also requested all the representatives to submit the question papers of their respective branch before 09-01-2016 to him or in the SAC Office.
  • The issue of installing water filters in the faculty buildings is taken up by Durga Prasad (HAS) and he said that he spoke to Shafi sir regarding the same and will be resolved at the earliest.
    • He also informed all the representatives that Venu Gopal sir (previous hostel in charge ) will be the present Warden of all the hostels during night time and any issues in the night can be taken to the kind notice of him.
  • Club Calendar for the Winter Semester 2015-’16 is circulated among the representatives by Shyamkrishnan R (CAS) and is approved by the SAC General Body.
    • Request to provide slots for Drav (Chemical Department Fest) and Foss meet came up and CAS will take up the issue.
    • Dean(SW) informed all the representatives that the calendar will be forwarded to the Dean(Academic) for her kind approval.
  • Budget for all the Club events and the events to be conducted by SAC during Winter Semester 2015-’16 is presentated by Shyamkrishnan R (CAS).
    • The Budget is approved by the SAC General Body and Dean (SW) informed that it will be forwarded to the honourable Director for the smooth functioning of the events to be held.
    • Representatives came up to allot budget for associations of the department and CAS informed that the budget for all the associations is funded by their respective departments.
  • Ravi Shankar (SS) informed all the representatives that a request is put up to change the Sports day of the institute from February 17th to April 12th due to the Inter NIT’s of Basket Ball and Cricket are to be held in the college in February and March.
  • Tarun Tom (AAS) informed all the representatives regarding the Supplementary exams and Industrial visits which are granted by the institute in the last SENATE meeting, for which the details are available on SAC Facebook page.
    • The supplementary exams will be conducted for batches B12 and above with certain restrictions on their attendance and internal marks of the subject.
    • For batches B13 and below there is R-Grade in existence and a sub-committee is formed to look after this issue.
  • Discussion on the current LH Curfew is held among the girl representatives by Zeyana Anoob (JS)
  • There is a roll call at 7:00 PM in existence now , which is difficult for the students to go back to hostels at 7:00 and coming back to labs.
  • She also discussed the pros and cons of shifting the roll call and is decided to have a meeting with the Chief Warden and LH Warden to discuss these issues presided by Dean (SW).
  • M.Tech Representative informed that they need to work for projects in the labs for which the currently allotted time is not enough.
  • She also informed that the new amenities centre for girls will be opened on 11-01-2016 which will have laundry, cooperative stores and security cabin.
  • Sreepathy R Naik (RAS) discussed to form an industrial interaction club and pool contacts of the companies.
  • This will be useful for M.Tech projects and also to collect data for internships.
  • Dean(SW) informed RAS to come up with a proper write up for the same and a separate meeting will be conducted among the M.Tech representatives.
  • Tanvi (BT 4th Year Rep) questioned about the college signing MOU’s with other colleges.
    • Tarun Tom (AAS) answered that administration have signed MOU’s with TCS and there are few foreign universities which take students from our college for internships. He also informed that it must be a Department Initiative to sign a MOU with a University or a company.
  • PhD Representative came with the issue of paying stipend to 5th Year PhD students.
  • Dr G Unnikrishnan (Dean SW) informed them to make a submission and the issue will be resolved at the earliest.  
  • Eswar (3rd Year PE Rep) questioned about the installation of geysers in hostels.
    • Venkata Akhil (DS) informed that tenders are floated to do the same in F & G Hostels and to the other hostels it will be done in the due course.
  • Dr G Unnikrishnan (DEAN SW) addressed all the representatives regarding all the issues discussed in the meeting and he also informed that new equipment required for the Health centre are sanctioned by the honourable Director and an extension counter is also sanctioned for which tentative place is selected as Old Director Bungalow which will be coming up in a month so as to serve the medical issues in the night.
  • Shyamkrishnan R (CAS) informed all the representatives that Internal Complaints Committee is formed which will be looking after the issues of sexual harassment of women at the workplace he also requested all the representatives to suggest student representatives from their branches to join this committee.
  • It is decided to keep the SAC Office Room at the student amenities centre open from 4PM to 7 PM from 11th January and a Tentative Office duty Schedule is formed consisting of all the representatives after collecting their free slots by Venkata Akhil (DS) and Mathews (Speaker).


 

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